Beginning in 2014 HOAs must now by law (RCW 64.38.035) “make available to each owner of record for examination and copying minutes from the previous Association meeting not more than sixty (60) days after the meeting.”
Thus, minutes must be generated and must be available for all property owners to inspect within the 60-day period following a general Association meeting. On the other hand, non-owners (tenants for example) have no legal right to inspect Association meeting minutes.
In addition, the same statute now requires that the minutes of each Association meeting be approved at the next Association meeting in the manner prescribed in the Association governing documents (Bylaws and/or Covenants).
These particular statutory requirements do not, however, apply to Board meetings. Different statutory rules govern Board meeting minutes.
It is always prudent to seek legal advice when thorny issues arise regarding the Association Board’s legal responsibilities and the procedures the Association and its Board must follow. If you have questions or concerns regarding (condominium or single-family-residential) Association issues, including the proper procedures to follow in connection with Association meetings, we can help.